Garrard County Public Records
Start with the Garrard County Clerk for recorded filings, the PVA for parcels, the Circuit Court Clerk for cases, and Kentucky vital records when certified copies are required.
On this page:
Start Here
- Start with the County Clerk grantor–grantee index to locate deeds, mortgages, liens, and plats; note book and page for copy requests.
- Check PVA parcel records using parcel ID or address to confirm owner and legal description before searching recordings.
- Search the Circuit Court Clerk by case number or party name for civil and probate files; request the case file if needed.
- Request certified copies from the appropriate office when required by a lender, court, or agency.
Record Routing
- Recorded land records, liens, plats → County Clerk
- Marriage licenses and recordings → County Clerk
- Property assessments and parcel maps → Property Valuation Administrator
- Civil and probate case files → Circuit Court Clerk
- Birth, death, marriage, divorce certificates → State Vital Records
Common Search Inputs
- Grantor or grantee name
- Book and page number
- Parcel ID or map number
- Site address
- Case number or party name
- Recorded date range
Source Map
| Source / Office | Best For | Search Method | Why It Matters |
|---|---|---|---|
| Garrard County Clerk | Deeds, mortgages, liens, releases, plats, marriage records | Index by grantor/grantee; use book/page; submit copy request or review in office | The Clerk records land instruments and maintains county-filed records needed for chain of title and certified copies. |
| Garrard County Property Valuation Administrator (PVA) | Parcel ownership, assessment values, improvements, map references | Search by parcel ID, address, or owner; review assessment and map notes | The PVA maintains the assessment roll used to identify owners and legal descriptions tied to recordings. |
| Garrard County Circuit Court Clerk | Civil, probate, small claims, and traffic case records | Search by case number, party name, or filing date; request files or certified copies | The court clerk keeps case dockets and filings for matters not recorded by the County Clerk. |
| Kentucky Office of Vital Statistics | Certified birth, death, marriage, and divorce records | Order using name and event date/place; identity and eligibility required for certified copies | Kentucky issues certified vital records at the state level rather than through the county recorder. |
| Garrard County Fiscal Court | County ordinances, resolutions, and meeting minutes | Locate agendas/minutes by date or submit a public records request to county administration | Fiscal Court maintains public meetings and legislative records relevant to county governance. |
Contextual FAQs
How do I request a certified copy of a deed or marriage record in Garrard County?
Provide the Garrard County Clerk with the book and page or names and date, specify a certified copy, and submit a records request as instructed by the office.
Where can I look up property details before searching for recordings?
Use the Garrard County PVA to find the parcel ID, owner name, and legal description; then use those details in the Clerk’s grantor–grantee index.
Which office holds probate records and how do I search them?
Probate matters are filed with the local courts; search with the Garrard County Circuit Court Clerk by decedent name or case number and request the case file.
Can I obtain birth or death certificates at the county level?
Certified birth and death records are issued by the Kentucky Office of Vital Statistics; the county can direct you, but certification is a state function.